Using Google Meet for Teaching and Learning

Overview

This article introduces Google Meet, an audio-video collaboration tool. Google Meet can help faculty conduct synchronous class meetings remotely, perform lecture capture and provide virtual office hours; help students to connect in groups and create multimedia project/assignment submissions, and help University staff to conduct interviews and workshops, or create training.

 

Audience

Public

 

Information

Google Meet is a synchronous tool that faculty can use to conduct remote class meetings, perform lecture capture, and provide a space for virtual office hours. Students can use Google Meet to virtually connect, collaborate, and work on assignment submissions. Finally, Google Meet can be used by University staff to conduct interviews, workshops, and trainings.

Here is an introduction video about Google Meet: https://youtu.be/J_ywOjB1c4Q 

If you have other synchronous tools or techniques that have been successful, please send them to the Provost so they can be systematically shared with the campus community.

 

Updates

1. An update to Google Meet on April 22 released the following new feature: 

  • Ability to present high-quality video and audio via “Present a Chrome Tab”
  • "Present a Chrome tab” provides more control to presenters to make sure they can minimize distractions while they’re presenting.

2. Please note that there are many extensions that can be added to Google Chrome which add additional features to Meet as well as other Google tools, that provide extremely useful functionality.  However such extensions are usually developed by 3rd parties, and while approved by Google, are not supported by Google, and could cause unexpected results.  As with any new technology, we strongly recommend examining the reviews and ensuring these tools are stable before adding them to your browser. You should also become familiar as to how to manage these extensions should they become problematic - this article shows how to install, manage and remove Google Chrome Extensions.

3. You can now start or join a Google Meet session directly from your Saint Peter’s Email! On the right side, click “Start a Meeting” or “Join a meeting” under your Inbox/Folders.

 

Google Meet at Saint Peter's University

Anyone at Saint Peter’s University has access to Google Meet.  

You can access Google Meet via saintpeters.edu/myapps.

 

You can also start or join a meeting directly from your Email on the left side: 

 

Creating a Google Meet meeting:

1. After clicking the Google Meet tile, you will see this message:

2. Click the (+) plus and the following screen will appear:

3. Name your meeting:

4. Click “Join now”, and copy the "Joining Info" of the meeting.

5. Invite participants! You can share this information with students using the Announcements in Blackboard.

 

Sharing your Screen & Presenting:

You can also present (PowerPoint, Google Slides, websites) through Google Meet.

How to present during a meeting:

  1. Join a video meeting.

  2. In the bottom-right corner, select "Present now."

  3. Select “Your entire screen”,“ window”, or if you are using Google Chrome, “Present a Chrome Tab”. *

  4.  Select “Your Entire Screen”

    1. A preview of the window or screen will appear in a box in the center. Click on this preview image, and the “Share” button will turn blue. 

    2. Select "Share".

  5. If you select “Window”:

    1. The windows that you currently have open on your computer will appear. Select the one you want to present and then click “Share”.

  6. If you select “Present a Chrome Tab”: *

    1. All tabs in your browser will be selectable. Click on the Chrome tab you’d like to share, and click the “Share” button. At the lower right, you can choose to “Share audio”.

* Sharing a Chrome tab (with audio) is the best way for your meeting participants to be able to see and hear any animations or videos you plan to share with them. 

 

Recording a Meeting: 

Google Meet allows you to record video meetings for other people to watch later. Instructors can record when signed in to their G Suite account (such as Gmail). Students cannot record.

Record a video meeting - Meet Help

When you record a video meeting:

  • Recordings include the active speaker and anything that’s presented. Other windows or notifications are not included. 

  • Recordings are saved to the organizer’s Meet Recordings folder in My Drive. 

  • People outside of your organization, mobile app users, and people who dial in using a phone get notified when the recording starts or stops, but cannot control the recording.

  • If a participant turns on live captions during recording, the captions won't be recorded and don't appear when you play the recording.

To record a meeting,

  1. Open Meet and start or join a meeting.

  2. Click More   then select "Record meeting". You will be prompted to confirm consent from your participants - click "Agree". 

  3. Wait for the recording to start.  

    • Other participants are notified when the recording starts or stops.

  4. Click More  then select "Stop recording" when you finish.

    • The recording also stops when everyone leaves the meeting.

  5. Click Stop recording again to verify.

  6. Wait for the recording file to be generated and saved to the organizer’s organizer’s My Drive > Meet Recordings folder. An email with the recording link is also sent to the meeting organizer and the person who started the recording. 

 

Letting Students Know About Google Meet:

Here are several ways to let your students know about using Google Meet:

  • Post the Google Meet link in your Blackboard course shell as an Announcement

    • Explain the Google Meet link and how to prepare for the class session.

    • Students accessing your link via Blackboard are already signed into their SPU email address and will be directed to your meeting without needing to sign in again.

  • Create a Google Calendar event with a Google Meet video meeting and send the invites. Guests receive an email with the event information and a link to the video meeting.

 

Support:

For more information on Google Meet, visit this Help section to search for answers.

For any further questions on collaboration tool uses at Saint Peter's University, please make a request for IT Client Service assistance via our service catalog, email us at servicedesk@saintpeters.edu, or contact us at 201-761-7800.

You can also contact Dr. David Surrey, Director of Faculty Development at dsurrey@saintpeters.edu or Dr. Nicole Luongo, Director of Distance Learning at nluongo@saintpeters.edu

 

Frequently Asked Questions and Answers: 

Here is the guide to troubleshooting and FAQs about using Google Meet.

Details

Article ID: 100110
Created
Thu 3/5/20 4:30 PM
Modified
Wed 10/12/22 2:29 PM

Related Articles (7)

This article summarizes the information and resources available to Faculty as they transition to online course delivery
This article introduces Google Meet, an audio-video collaboration tool. Google Meet can help the University community to conduct meetings, interviews, and workshops, or create training.
Several applications used by Saint Peter's University require you to be signed in using your Saint Peter's University Google Account (SPU Account), including Peacock Mail (your Email); Blackboard, and Handshake. This article will show how to log in to your Google Account, and what to do if you experience issues with accessing.
This article demonstrates how to change/set the layout within Google Meet settings for the presenter and as a participant.
For online classes, it is recommended that Faculty utilize virtual "office hours" during which students are encouraged to reach out and ask questions about their course or assignments. This article demonstrates several methods and tools that can be used for faculty to conduct office hours virtually, in addition to best practices.
This article will provide guidance and best practices for suggestions on how to prepare your classes in advance of a disruption, and procedures you can follow to ensure you are still able to reach and teach your students if any shutdown or incident prevents your class from assembling on campus.
During Spring and Summer 2020, We have been working on creating updated documentation for faculty related to online teaching and learning. This article contains these resources and guides to assist faculty teaching in Fall 2020.