How To Complete an Event Request Form

Event Manager is where Saint Peter's faculty and staff can creat, edit, and manage reservations for on-campus event spaces, and make requests for accompanying services from IT, Campus Safety, Maintenance, Dining Services, or other supporting departments.  This article explains how to submit, view, and modify events in Event Manager.

Table Of Contents

Log In

Event Manager is available from the University website or your Apps Dashboard.  You can view the public University event calendar without logging in, but won't be able to submit or edit reservations.  To log into Event Manager, look for the  SIGN IN link at the top right corner of your screen.
Once logged into Event Manager, the MY PROFILE  link will replace the SIGN IN link.

Creating Events

Start by selecting the CREATE AN EVENT link from the left navigation bar.
The Event Request form is broken up into five sections.  Start by adding a name and summary of your event, both of which will be visible if this is made into a public event.
Select a location for your event (multiple locations can be requested for the same event for attendance and/or logistics purposes).
Select the furniture layout you'd like to use for each room you selected.
The additional features you need to request have to be separately selected for each room you are reserving.  Certain features come standard with the room and are selected and greyed out by default.
Choose an available date and time for your event, as well as confirming whether it should be a Public Event (this option makes the event visible on the public University Event Calendar).

Please specify the start and end times for each day of the event in each reserved room, or leave the default values if applicable.

Please be accurate with the start and end times.  IT sends technicians a half hour before the scheduled start time of the event, so it is vital that we are arriving at a time when someone will be there for us to check in with and assist and not hours earlier or later.
Categories and keywords can be added to the event for additional filtering and search optimization.
If the event has a banner or featured image, you can upload it using the Pictures & Attachments section for display on the public calendar.

Add the contact information for someone who can make decisions or answer questions about this event.  University email addresses and phone numbers should be used, not personal contact information.

Once finished, click SUBMIT to complete the reservation request.

Editing And Viewing Events

You can review events you've submitted from the Events link in the left navigation bar.
You can select any single event or series in order to make changes if needed.
Once an event is approved, you'll see it on the Event Calendar if it's a public event.  You find it by clicking the CALENDAR link at the top of the page.

Details

Article ID: 114661
Created
Tue 8/25/20 10:27 AM
Modified
Sun 3/17/24 12:56 PM