Create A Voucher Against A BPO And Trigger Voucher Approval

When you receive an invoice from a vendor that refers to a BPO number, there is no need for the end user department to do receive goods and services, you may enter the invoice directly on VOUM.  This will in turn route the voucher to the budget manger to be approved for payment via Colleague Self-Service Voucher Approval. 

	Go into VOUM and Click A to add
	If prompted click Y to accept future date
	Enter the BPO number referenced on the invoice
	Confirm the vendor and info brouht into the voucher from the BPO, then enter invoice number, date and amount
	At the bottom of the screen, click the drill-down button next to "line items"
	Once on the VOIL screen click the drill-down button on the first description line
	Once on the VOUD screen enter the description, price and quantity for line 1 of the invoice.
	In the GL Account No filed enter "..." this will bring in the GL Account info from the BPO. Then enter Save and Update for this line
	If there a multiple lines on the invoice repeat VOUD for each line. Once done with all lines click cancel on an empty line
	Click cancel again
	Back on VOIL, confirm that all lines appear, then click save
	click update
	Back on VOUM you must remove any approvals that came in from the BPO. Click the drill-down button next to Approvals
	Click on the number 1 to the left of the first approver
	Click delete
	Click delete again
	Repeat these steps to remove all approvers, ​​​​​​then back on VOUM change No to Yes in the "Voucher Done" field, then click Save
	Click update

At this point the Voucher is created, but in a "Not Approved" status. It is not available yet to be selected for payment. Once the voucher is created this will trigger Colleague Self-Service Voucher Approval. Once the voucher has approvals required per policy, the status will automatically change to "Outstanding" and the voucher is able to be selected for payment.

At this point the Voucher is created, but in a "Not Approved" status.  It is not available yet to be selected for payment.  Once the voucher is created this will trigger Colleague Self-Service Voucher Approval.   Once the voucher has approvals required per policy, the status will automatically change to "Outstanding" and the voucher is able to be selected for payment.